United Nations World Food Programme Job Vacancies – 7 Positions

United Nations World Food Programme,  world’s largest humanitarian agency fighting hunger worldwide, is currently seeking to employ suitable and qualified candidates for the following vacant positions below:

  1. Programme Associate (E-Vouchers)
  2. Programme Policy Officer (CBT Operations)
  3.  Supply Chain Associate – Yobe
  4.  Supply Chain Associate – Maiduguri
  5. Aviation Officer (P4)
  6. Aviation Officer (P3)
  7. National Supply Chain Officer (Retail Management)

*Job Title: Programme Policy Officer (CBT Operations) NOB 

Requisition#: 57421
Location: Maiduguri

Organizational Context

  • This job is found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs) and job holders report to a more senior Programme Policy Officer.
  • Job holders operate with a high degree of independence, manage more junior staff to ensure that programme and policy objectives are achieved in full. They are usually involved in a wide variety of programme and policy activities and analytical work, some of which may be of a considerable complexity. At this level job holders are expected to contribute to performance improvement.

Job Purpose

  • To provide support to policy and programme activities that effectively meet food assistance needs.

Key Accountabilities (not all-inclusive)
Within delegated authority and in close coordination with Programme, Finance and Supply Chain, the Programme Officer – CBT will be responsible for the following duties:

  • Assist the Cash Team Leader with the planning of registration and distribution exercises, and with reporting of achievements against plan as required;
  • Assist the Cash Team Leader to prepare registration and distribution exercises and ensure all equipment, material, CP staff/Volunteers, security/crowd control arrangements and transport required for the duration of each exercise.
  • Liaise timely with all parties concerned with registration and distribution exercises (Government counterpart, CP, IOM, community leaders, security etc.) to ensure coordinated implementation.
  • Ensure all registration and distribution team members are adequately prepared and trained for the registration and distribution tasks at hand.
  • Be present during registration and distribution exercises as much as possible and submit daily registration/distribution reports including issues/risks arising and achievements;
  • Assist with beneficiary authentication and verify that beneficiary complaints mechanism is working;
  • Ensure timely reconciliation of beneficiary numbers reached against payment lists;
  • Assist in the implementation of agreed risk mitigation measures as per the approved Risk Matrix, as required;
  • Recommend improvements in implementation SOPs, internal controls and Programme design, for review and approval by the Cash Team Leader;
  • Assist in cost analysis, assessments, transfer value reviews etc. as required;
  • Carry out any other official business assigned to you by the Cash Team Leader.

4Ps Core Organazational Capabilities
Purpose:

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People:

  • Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance:

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership:

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  • Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Functional Capabilities
Capability Name:

  • Programme Lifecycle & Food Assistance

Description of the behaviour expected for the proficiency level:

  • Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.

Capability Name:

  • Transfer Modalities (Food, Cash, Voucher)

Description of the behaviour expected for the proficiency level:

  • Demonstrates ability to analyse and consolidate quantitative and qualitative information from different sources (e.g., market studies) to inform transfer modality selection and programme development.

Capability Name:

  • Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.)

Description of the behaviour expected for the proficiency level:

  • Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.

Capability Name:  

  • Emergency Programming

Description of the behaviour expected for the proficiency level:

  • Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches.

Capability Name:

  • Strategic Policy Engagement w/ Government

Description of the behavior expected for the proficiency level:

  • Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes.

Standard Minimum qualifications
Education:

  • Advanced University degree in International Affairs, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences or other field relevant to international development assistance, or First University Degree with additional years of related work experience and/or trainings/courses.

Language:

  • Fluency (level C) in English language.

Desired Experiences for Entry into the Role

  • Punctual, proactive, motivated and detail-oriented;
  • Good Planning skills;
  • Good numerical skills;
  • Computer literate;
  • Able to operate effectively and efficiently in a high-pressure and fast-paced department in which often involves rapid change;
  • Strong communication skills and willingness to follow-up with individuals and departments in order to achieve goals;
  • Able to operate with compassion and impartiality and demonstrate a high level of sensitivity and respect towards beneficiaries of all ages, locations and ethnic backgrounds;
  • Able to live and operate in field locations with very basic infrastructure and amenities.

Terms and Conditions:

  • Qualified female candidates are encouraged to apply.
  • Only Nigerian national are eligible to apply for this position.
  • Applications to be made online and in English only.
  • Only shortlisted candidates will be contacted.

Application Closing Date
5th July, 2017.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

*Job Title: Programme Associate (E-Vouchers) G6

Requisition # 57422
Location: Maiduguri 

Organizational Context
In north-east Nigeria, WFP is scaling up its program to assist up to 2 million people. While the bulk of the expansion in the newly liberated areas will be done initially through in-kind assistance, in urban areas there will be a month on month increase of cash-based transfers (CBT) to beneficiaries where market assessments have indicated the feasibility of non-in-kind assistance.

As per the 2017 Operational Plan, WFP will continue to significantly increase the number of beneficiaries receiving CBT in lieu of in kind in areas with functioning markets. However, the current mobile money mechanism is facing scale up constraints.

Consequently, the WFP Nigeria CO has decided to invest in additional CBT delivery mechanisms where possible. Multiple assessments (VAM, SC, Protection, IT, Finance) have indicated that a closed-loop electronic value voucher is feasible and appropriate for the expansion of CBT assistance. This mechanism would also address reporting and reconciliation requirements. Risks related to this approach and longer term implications (with eventually a gradual shift to unrestricted cash and financial inclusion through open loop cards) need to be clearly articulated, and a ‘continuation plan’ needs to be established and implemented to ensure sustainability and scale up.

Key Acountabilites (not all-inclusive) 
Within delegated authority and in close coordination with Programme, Finance and Supply Chain, the Programme Associate – CBT will be responsible for the following key Tasks and Responsibilities:

  • Provide project management and general office support including facilitating implementation and monitoring of CBT programmes and activities in Maiduguri following WFP’s policies and procedures;
  • Perform accurate, timely recording / compilation of data and support analysis and preparation of reports (e.g. programme status, performance) in order to support operational decision-making.
  • Assist monitoring the implementation of plans for timely implementation of CBT activities;
  • Liaise with other WFP units especially M&E, Supply Chain, Programme and Security as well as project cooperating partners (CPs) and undertake project visits to ensure that progress is made in the achievement of project objectives;
  • Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities;
  • Update and maintain the operational tracking tools regularly;
  • Prepare periodic reports on the progress of CBT operational projects and related plans;
  • Ensure compliance with WFP’s policies, criteria and procedures with respect to CBT activities;
  • Support the capacity building of WFP staff, cooperating partners and retailers;
  • Ensure CBT activities are implemented according to plan as outlined in the CBT concept notes and supporting documents;
  • Perform WINGs entries related to CBT and manage funding in collaboration with the Resource Management team;
  • Perform other related duties as required.

4Ps Core Organisational Capabilities
Purpose:

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  • Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  • Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  • Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People:

  • Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  • Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  • Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  • Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance:

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  • Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  • Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  • Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership:

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  • Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  • Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

Functional Capabilities
Programme Lifecycle & Food Assistance:

  • Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.

Transfer Modalities (Food, Cash, Voucher):

  • Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.

Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.):

  • Understands basic technical concepts and data and their relevance to food assistance programmes.

Emergency Programming:

  • Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.

Strategic Policy Engagement W/ Government:

  • Understands and applies basic principles of engagement with government counterparts at the national or local level.

Standard Minimum Qualifications
Education:

  • Completion of secondary school education. A post-secondary certificate in the related functional area

Language:

  • Fluency (level C) in both oral and written communication in English.

Experience:

  • At least 5 (five) years of experience in programme with technical teams (Nutrition, VAM…).

Desired Experiences for Entry into the Role:

  • Punctual, proactive, motivated and detail-oriented
  • Good Planning skills
  • Good numerical skills
  • Computer literate
  • Able to operate effectively and efficiently in a high-pressure and fast-paced department in which often involves rapid change
  • Strong communication skills and willingness to follow-up with individuals and departments in order to achieve goals
  • Able to operate with compassion and impartiality and demonstrate a high level of sensitivity and respect towards beneficiaries of all ages, locations and ethnic backgrounds
  • Able to live and operate in field locations with very basic infrastructure and amenities.

Terms and Conditions

  • Female candidates are encouraged to apply.
  • Only candidates who are short-listed will be contacted
  • Applications must be submitted online (use English language)
  • Nationality and Residency: The applicant should be either a Nigerian national or have a valid Nigeria Residence/ work permit at the time of application.

Application Closing Date
5th July, 2017.

How to Apply
Interested and qualified candidates should:
Click here to apply online 

 

*Job Title: Aviation Officer – P4

Reference: 54961
Location: Abuja

Job Description
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. WFP is seeking to fill the position of Aviation Officer P4 level, based in Abuja, Nigeria:

  • WFP Aviation is the recognized leader in humanitarian aviation and, through its expertise, provides air services to more than 1,000 different humanitarian organizations in various locations across the world. With more than 80 contracted aircraft in over 15 aviation field operations globally, WFP provides an apt platform for aviation professionals seeking highly rewarding career opportunities.
  • A job tenure with us is an exciting adventure which involves working in line management positions in any of our country offices and at the headquarters in Rome.
  • Staff have an enviable career path where their knowledge and skills are enhanced in diverse areas in the aviation industry including – but not limited to – contract management, technical compliance, quality assurance, aviation safety, air operations management, aviation security and human resource management.
  • We welcome you to be part of this exhilarating journey to facilitate humanitarian assistance to the world’s vulnerable populations.

Key Accountabilities (not all-inclusive)

  • Participate in the development of standard aviation operating procedures within the field, or contribute towards global aviation policies and tools for use across WFP, ensuring that aviation objectives are accomplished in compliance with WFP, UN AVSTADS, ICAO, and SARP standards.
  • Provide technical advice, guidance and support to operations in the field or manage all activities and resources relating to specific WFP Aviation or UNHAS operations of moderate complexity ensuring the availability of safe, efficient and cost effective aviation services to the humanitarian community.
  • Hold accountability for the safety and security of all aviation operations within the area of assignment ensuring that all required security measures, systems and programmes are in place.
  • Sustain strategic partnerships with key entities such as governments, NGOs, private sector organisations and UN agencies to facilitate coordinated and sustainable services e.g. uninterrupted humanitarian access to remote locations and readily available assets for emergency interventions.
  • Maintain productive relationships with regional and country directors and WFP partners within own transportation modality/region (e.g. user agencies counterparts, regional aviation safety officers) to support effective negotiation of air operations tariffs, charges and taxes and provide a coordinated service to aviation customers within the region.
  • Lead and motivate an aviation team, providing coaching, training and guidance as required to ensure appropriate development and enable high performance.
  • Build and strengthen the capacity of WFP staff, civil aviation authorities, local government institutions, user agencies and other humanitarian aviation service providers to encourage safe, efficient and cost effective operations.
  • Oversee and prepare accurate and timely accounting, data analysis and reporting, to contribute to a WFP wide view of aviation activities, enabling informed decision making and detailed reporting to donor representatives.
  • Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of specific aviation risks to enable WFP to quickly provide passenger services, relief supplies and emergency medical and security evacuations at the onset of a crisis.
  • Take responsibility for incorporating gender perspectives in all areas of work, to ensure equal participation of women and men.
  • Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
  • Other as required.

Standard Minimum Qualifications

  • Language: Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages). 
  • Education: Advanced University Degree in Aeronautics, Aviation Engineering, Airport Management or other relevant field, or First University degree with additional years of relevant work experience and/or training/courses. Commercial Pilot License, Air Traffic Control License or Flight Operations Officer License (or equivalent), Aeronautical Engineer or Maintenance Engineer License.
  • Experience: At least 8 years of professional experience in Aviation or related fields

Desired Experiences for Entry into the Role:

  • Experience leading one or more aspects of safety or quality assurance programs.
  • Proven track record of managing the risk preparedness process from aviation risk identification and analysis to contingency planning.
  • Managed an air transport portfolio in a complex political and/or high-risk setting.
  • Coordinated with state authorities and other key stakeholders to facilitate air operations.
  • Successfully led high-performing teams to deliver on project objectives.

Terms and Condinations

  • Selected candidate will be employed on a fixed-term contract with a probationary period of one year and eligible for the Rest and Recuperation (R&R) scheme.
  • He/she will be required to travel abroad sometime to remote and difficult locations.

Application Closing Date
9th July, 2017.

How to Apply

Interested and qualified candidates should:
Click here to apply online

 

*Job Title: Aviation Officer – P3

Reference: 53721
Location: Maiduguri, Borno

Job Description
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. WFP is seeking to fill the position of Aviation Officer P3 level, based in Abuja, Nigeria:

  • WFP Aviation is the recognized leader in humanitarian aviation and, through its expertise, provides air services to more than 1,000 different humanitarian organizations in various locations across the world. With more than 80 contracted aircraft in over 15 aviation field operations globally, WFP provides an apt platform for aviation professionals seeking highly rewarding career opportunities.
  • A job tenure with us is an exciting adventure which involves working in line management positions in any of our country offices and at the headquarters in Rome.
  • Staff have an enviable career path where their knowledge and skills are enhanced in diverse areas in the aviation industry including – but not limited to – contract management, technical compliance, quality assurance, aviation safety, air operations management, aviation security and human resource management.
  • We welcome you to be part of this exhilarating journey to facilitate humanitarian assistance to the world’s vulnerable populations.

Key Accountabilities (not all-inclusive)

  • Plan and coordinate all activities relating to the safe execution of aviation operations in accordance with WFP and UN AVSTADS (Aviation Standards).
  • Develop and apply appropriate operational risk management process, including corrective actions, to ensure the safety of WFP staff and partners.
  • Negotiate and coordinate logistics and administrative support for aviation services in the area of assignment e.g. continuous fuel supply, food and accommodation services, preparation of contracts and supplier payments.
  • Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimise use of available funds.
  • Plan, organise and supervise the work of more junior staff to ensure that tasks are accomplished in a manner consistent with organisational requirements.
  • Collaborate with internal counterparts and external partners to align aviation activities with wider UN and WFP programmes and activities to ensure a coherent approach to humanitarian air transportation.
  • Review and/or prepare accurate and timely reports to support a WFP-wide view of aviation activities that enables informed decision making and detailed reporting to donor representatives.
  • Deliver training to WFP staff and partners to promote safe use of aviation services.
  • Follow emergency logistics preparedness practices to ensure WFP is able to quickly provide passenger services, relief supplies and emergency medical and security evacuations at the onset of a crisis.
  • Act in an assigned emergency response capacity to meet the required provision of service to the humanitarian community as needed.
  • Other duties as required.

Standard Minimum Qualifications

  • Language: Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages). Please note that for Congo and Chad duty stations an intermediate proficiency level in French is required.
  • Education: Advanced University degree in Aeronautics, Aviation Engineering, Airport Management or other relevant field, or First University degree with additional years of relevant work experience and/or training/courses. Commercial Pilot License, Air Traffic Control License or Flight Operations Officer License (or equivalent), Aeronautical Engineer or Maintenance Engineer License
  • Experience: At least 5 years of professional experience in Aviation or related fields

Desired Experiences for Entry into the Role:

  • Experience in commercial aviation with a specific focus in humanitarian air operations or food aid.
  • Experience liaising with country authorities to facilitate air operations.
  • Experience establishing methodologies for risk analysis and problem resolution.
  • Experience working in a humanitarian emergency situation
  • Experience supervising professional staff and reviewing reports produced by staff for accuracy and compliance with quality standards.

Terms and Conditions

  • Selected candidate will be employed on a fixed-term contract with a probationary period of one year and eligible for the Rest and Recuperation (R&R) scheme.
  • He/she will be required to travel abroad sometime to remote and difficult locations.

Salary/Benefit
WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. 

Application Closing Date
9th July, 2017.

How to Apply

Interested and qualified candidates should:
Click here to apply online

Note: You may be considered for other locations for this role.

 

*Job Title: Supply Chain Associate – G6

Requisition: 57502
Location: Maiduguri

Background

  • In north-east Nigeria, WFP is scaling up its program to assist up to 2 million people.
  • While the bulk of the expansion in the newly liberated areas will be done initially through in-kind assistance, in urban areas there will be a month on month increase of cash-based transfers (CBT) to beneficiaries where market assessments have indicated the feasibility of non-in-kind assistance.
  • As per the 2017 Operational Plan, WFP will continue to significantly increase the number of beneficiaries receiving CBT in lieu of in kind in areas with functioning markets. However, the current mobile money mechanism is facing scale up constraints.
  • Consequently, the WFP Nigeria CO has decided to invest in additional CBT delivery mechanisms where possible. Multiple assessments (VAM, SC, Protection, IT, Finance) have indicated that a closed-loop electronic value voucher is feasible and appropriate for the expansion of CBT assistance.
  • This mechanism would also address reporting and reconciliation requirements.
  • Risks related to this approach and longer term implications (with eventually a gradual shift to unrestricted cash and financial inclusion through open loop cards) need to be clearly articulated, and a ‘continuation plan’ needs to be established and implemented to ensure sustainability and scale up.

Job Purpose

  • To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Key Accountabilities (not all-inclusive)
Within delegated authority and in close coordination with Finance and IT/SCOPE, the SC/Logistics Assistant – Retailer Invoice Processing will be responsible for the following duties:

  • Ensure timely retailer invoice processing for the SCOPE e-voucher CBT, undertaking the following standard processes:
    • Checking & forwarding to Finance unit all invoices received from Sub Offices.
    • SES created by Sub Office.
    • Proforma Invoices signed by the required parties.
    • GRN stamps in each invoice.
    • Invoices tracked in Invoice Tracking System (ITS)
    • Invoices verified and approved in SCOPE
    • Record all invoices in the tracking register
    • Process & properly file the Dispute pro-forma invoices & NFRs, in accordance with the approved Reconciliation and Payment SOP.
    • Reconcile the distribution with SCOPE and forward to Finance, who are responsible for the Bank Reconciliation, Report and bring discrepancies immediately to the attention of the Cash Team Leader.
    • Assist in the implementation of Supply Chain risk mitigation actions in the approved Risk Matrix as required;
    • Attend to Retailer Complaints related to payments:
    • Feedback issued to the retailer within 24hrs of receiving the complaint.
    • Filing the signed complaint form once issue is resolved.
    • Monitor POCB consumption in WINGS / updating the tracking tool daily.
    • Monitor all the active interventions every FRIDAY MORNING to ensure that settlements have been created. Update Procurement unit on the status of the ‘Downloaded Invoices’.
    • Monitor the weekly invoice tracking system and follow up with Finance to ensure that all invoices are reimbursed on time.
    • Monitoring the ITS and following up with sub offices to ensure that all ACTIVE and MOVING invoices are processed on time.
    • Ensuring that invoices in SCOPE are verified and approved for all interventions under your jurisdiction.
    • Any other responsibilities assigned.

4Ps Core Organizational Capabilitiess
Purpose:

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  • Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  • Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  • Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People:

  • Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  • Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  • Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  • Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance:

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  • Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  • Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  • Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership:

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  • Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  • Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

Functional Capabilities
Supply Chain Management and Optimization:

  • Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

Planning, Project & Resource Mgmt:

  • Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.

Information Management & Reporting:

  • Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution:

  • Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management:

  • Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination:

  • Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

Standard Minimum QualificationsEducation:

  • University Degree/Diploma in Public or Business Administration, Logistics, Finance, Statistics, Social Sciences or related fields.

Experience:

  • At least 5 years of practical commercial/professional experience in one or more of the transportation and ancillary sectors: port operations, shipping, clearing and forwarding, air operations, large scale road/rail transport, distribution management and logistics finance management.
  • MS Office: Good working knowledge of MS Office particularly Excel and Word

Language:

  • Fluency in English (written and spoken).

Desired Experiences for Entry into the Role:

  • Punctual, motivated and detail-orientated
  • Experience in accounting, (logistics) invoice processing, invoice tracking
  • Computer literate
  • Familiarity with SAP a plus
  • Ability to operate effectively and efficiently in a high-pressure and fast-paced department in which often involves rapid change

Terms and Conditions:

  • Qualified female candidates are encouraged to apply.
  • Applications to be submitted online only and in English.
  • Please note:  Only shortlisted candidates will be contacted at each stage.
  • Only Nigerian nationals or persons with valid residence and work permits are eligible to apply.

Application Closing Date
5th July, 2017.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

*Job Title: Supply Chain Associate – G6

Requisition#: 57503
Location: Yobe
 
Organizational Context

  • This job is found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (CO and Area/Field Offices. Job holders report to a Logistics Officer, Head of Unit or the designate.
  • At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.

Job Purpose

  • To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Key Accountabilities (not all-inclusive)
Within delegated authority and in close coordination with Finance and IT/SCOPE, the SC/Logistics Assistant – Retailer Invoice Processing will be responsible for the following duties:

  • Checking & forwarding to Finance unit all invoices received from Sub Offices:
    • SES created by Sub Office.
    • Proforma Invoices signed by the required parties.
    • GRN stamps in each invoice.
    • Invoices tracked in Invoice Tracking System (ITS)
    • Invoices verified and approved in SCOPE
    • Record all invoices in the tracking register.
  • Process & properly file the Dispute pro-forma invoices & NFRs, in accordance with the approved Reconciliation and Payment SOP.
  • Reconcile the distribution with SCOPE and forward to Finance, who are responsible for the Bank Reconciliation, Report and bring discrepancies immediately to the attention of the Cash Team Leader.
  • Assist in the implementation of Supply Chain risk mitigation actions in the approved Risk Matrix as required;
  • Attend to Retailer Complaints related to payments:
    • Feedback issued to the retailer within 24hrs of receiving the complaint.
    • Filing the signed complaint form once issue is resolved.
  • Monitor POCB consumption in WINGS / updating the tracking tool daily.
  • Monitor all the active interventions every FRIDAY MORNING to ensure that settlements have been created. Update Procurement unit on the status of the ‘Downloaded Invoices’.
  • Monitor the weekly invoice tracking system and follow up with Finance to ensure that all invoices are reimbursed on time.
  • Monitoring the ITS and following up with sub offices to ensure that all ACTIVE and MOVING invoices are processed on time.
  • Ensuring that invoices in SCOPE are verified and approved for all interventions under your jurisdiction.
  • Any other responsibilities assigned.

4Ps Core Organisational Capabilities
Purpose:

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  • Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  • Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  • Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People:

  • Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  • Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  • Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  • Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance:

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  • Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  • Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  • Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership:

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  • Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  • Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

Functional Capabilities
Supply Chain Management and Optimization:

  • Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

Planning, Project & Resource Mgmt:

  • Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.

Information Management & Reporting:

  • Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution:

  • Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management:

  • Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination:

  • Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

Standard Minimum Qualifications

  • Education: University Degree/Diploma in Public or Business Administration, Logistics, Finance, Statistics, Social Sciences or related fields.
  • Experience: At least 5 years of practical commercial/professional experience in one or more of the transportation and ancillary sectors: port operations, shipping, clearing and forwarding, air operations, large scale road/rail transport, distribution management and logistics finance management.
  • Language: Fluency in English (written and spoken).
  • MS Office: Good working knowledge of MS Office particularly Excel and Word

Desired Experience for Entry into the Role:

  • Punctual, motivated and detail-orientated
  • Experience in accounting, (logistics) invoice processing, invoice tracking
  • Computer literate
  • Familiarity with SAP a plus
  • Ability to operate effectively and efficiently in a high-pressure and fast-paced department in which often involves rapid change

Terms and Conditions

  • Quaified female candidates are encouraged to apply.
  • Applications must be made on line only and in English.
  • Only Nigerian national or holders of valid residence and work permits are eligible to apply for this position.

Application Closing Date
5th July, 2017.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: Only shortlisted candidates will be contacted at each stage.

 

*Job Title: National Supply Chain Officer (Retail Management) 

Requisition#: 57603
Location: Yobe

Job Purpose

  • To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.

Key Accountabilities (not all-inclusive)
Within delegated authority and in close coordination with VAM, Programme and Procurement, the Supply Chain Officer – Retail Management will be responsible for the following duties:

  • Ensure the timely and transparent selection of sufficient retailers to meet the E-Voucher scale-up plan, in accordance with Procurement regulations, training and leading a team of Volunteers in retailer assessment and the use of the Retailer Onboarding and Contracting (ROC) App, and applying the selection criteria and weights agreed with Procurement and Programme;
  • Ensure regular retailer performance monitoring against key performance indicators, through visits and SCOPE analysis against, and follow up on beneficiary complaints (also via the Hotline) related to retailer performance. Promptly report irregularities and potential fraudulent practices to the CRRT Coordinator and the CBT WG;
  • Bring contractual performance issues to the attention of Procurement for corrective contractual measures;
  • Build and develop productive relationships with retail network by coordinating monthly meetings in all locations with active retailers (Retailer Relationship Management);
  • Build retailer capacity if/as required on food storage and handling techniques, pest management and rodent control;
  • Build capacity and supervise the Volunteers tasked with data collection and information dissemination from/to retailers;
  • Follow up with SC and Finance colleagues responsible for reconciliation and payment, for timely payment of retailers;
  • In new areas under consideration for CBT, assess the structure and capacity of the local retail sector to deliver in-direct food assistance from a supply chain perspective (including SC mapping, operational risks, ‘early warning of supply’ indicators, any infrastructure/efficiency shortcomings and potential to overcome through capacity building, specific interventions through Special Operations, etc.);
  • Undertake a comparative cost analysis of the delivery of direct and indirect food assistance, including impact on LTSH;
  • Undertake Contingency planning: scenarios of rupture/sudden change and plans to ensure and improve supply;
  • Take active part in the implementation- and performance analysis of CBT modality, attending the CBT WG as delegated, and recommend adjustments to CO management from a supply chain perspective;
  • Coordinate with other key departments including VAM, Programme, Finance and Procurement as required to assure successful retail delivery;
  • Perform other related duties as required.

Standard Minimum Qualifications
Education:

  • Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Language: 

  • Fluency (level C) in English language.

Desired Experiences for Entry into the Role
Expected Results:

  • Timely and transparent retailer selection according to scale –up plan and procurement regulations, and clearly documented/filed for audit purposes;
  • Regular retailer performance reports using site visits and SCOPE analysis/dashboards;
  • Reducing number of beneficiary complaints related to retailer performance (records);
  • Macro supply chain assessments (using corporate standard templates) for new potential CBT areas;
  • Cost benefit analyses, LTSH impact analysis;
  • Contingency planning including hybrid- and in-kind back up plans;
  • Active contribution to the inclusion of supply chain and logistics factors and constraints in CBT Working Group discussions (meeting minutes);
  • Monthly reports / feedback on Retailer Relationship meetings (meeting minutes).
  • Number of Logistics staff and volunteers trained in retailer selection and management; number of retailers trained in improved supply chain practices (pictures/reports/beneficiary feedback).

Application Closing Date 
9th July, 2017.

How to Apply

Interested and qualified candidates should:
Click here to apply online



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