Coleman Technical Industries Limited Job Vacancies- 2 Positions

Coleman Technical Industries Limited is recruiting to fill the vacant positions below:

  1. Personal Assistant to the MD/CEO
  2. ICT Intern Recruitment

Personal Assistant to the MD/CEO Job Vacancy at Coleman Technical Industries Limited

Job Title: Personal Assistant to the MD/CEO

Location: Arepo (Ogun State)

Job Description

  • The Personal Assistant (PA) to the CEO will provide high-level, confidential and administrative support to the office of the MD/CEO.
  • He is expected to have in-depth knowledge of the various business units under the Group.
  • He will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
  • The ideal candidate must be exceptionally eloquent with impeccable communication skills.
  • It is desired that the ideal candidate have some form of international exposure/work in multinational organisation.
  • His duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
  • This position is often privy to confidential information and as such, requires diplomacy and discretion.
  • In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD/CEO, helping to manage and prioritize time.

Desired Skills & Experience
Essential responsibilities and duties may include, but are not limited to, the following:

  • Assist MD/CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
  • Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member.
  • Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match the requirements.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD/CEO.
  • Prepare correspondence on behalf of the CEO, including the drafting of general replies.
  • Keep and retrieve files for the CEO as at when required.

Experience:

  • Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
  • Writing of speeches for invited programmes, seminars, symposia etc
  • Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 2 years experience.
  • Experience of successfully working with senior management (essential).

Knowledge:

  • Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
  • Expert level in the use of Outlook.
  • Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
  • Excellent organizational skills, ability to multi-task and organize others.
  • Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
  • Ability to work under pressure and be flexible as part of a small team.
  • Attention to detail and deadlines; Ability to filter information and assess priorities.
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
  • Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise.
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Confident and able to work with own initiative and with limited supervision
  • Not more than 35 years.

Application Closing Date
21st December, 2016.

How to Apply
Interested and qualified candidates should send their CV’s to: [email protected] the title of the position must be indicated in the subject line of your e-mail.

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