Association for Reproductive and Family Health Job for a Finance Associate

Association for Reproductive and Family Health is recruiting to fill the position of:

Job Title: Finance Associate

Job Location: Osun

Educational Qualification: Candidate must have a first degree/HND in Accounting or other related social science courses.

Years of Experience: A minimum of 2 years working experience is an advantage

Other Requirements:.

  • Strong skills in Microsoft Word, Excel and QuickBooks, analytical, interpersonal, and communication are required.
  • Familiarity with Nigerian NGOs contractual procedures is a must. A post graduate degree will also be an advantage.

Remuneration
The applicant must be resident in Osun State, be able to communicate fluently in the local language. The position attracts a monthly remuneration of thirty five thousand naira only (N35, 000.00) inclusive of tax.

Job Specification(s):

  • Reports to the State Program Officer with technical backstop from the senior finance officer (Abuja)
  • As state finance associate, under the guidance of the state program officer and key staff of the central office, support the state office in the effective management/ disbursement/retirements of all state office funds and provide administrative support to the State/field office.
  • S/he will have the unique opportunity to also acquire relevant experience and build his/her financial management and administrative capacity while working on the project.

Specific Responsibilities
Accounting:
Support the preparation of project state level work plans/budgets, and tracking of budgets.

  • Ensure timely retirement of advances by staff of project field offices to HQ.
  • Review all retirements from the field offices and Abuja HQ
  • Assist the HQ finance team to resolve audited questioned cost emanating from retirements or observations from the field office.
  • Maintain imprest account, manage all petty cash transactions and fuel retainer ship including preparation of petty cash analysis for reimbursement
  • Prepare payment vouchers
  • Prepare and pay out signed cheques and maintain an accurate cheque payment register
  • Prepare, sign for and register vouchers for goods and services received
  • Carry out banking transactions, (i.e. fund withdrawal, fund deposit, collection of bank documents etc.)
  • Maintain working relationship with banks to ensure timely banking transactions
  • Conduct accurate monthly reconciliation of cash and bank statements
  • Track fund request for activities from field office to HQ and fund release from HQ to field office account to ensure that both are timely
  • Program Management
  • Ensure proper verification of all supporting documents which make up the full retirements before sending documents to the head quarters
  • Ensure timely retirement of funds expended for activities in the field office
  • Lead the process of resolving financial queries from HQ on retirement’s submitted by field office

Administration:

  • Provide administrative and secretarial support to the ARFH field office
  • Send request for quotes (RFQ) and obtain quotes from vendors in line with ARFH/GF procurement procedures. Also participate in the quote analysis
  • Provide logistic support for short term technical assistants (consultants). Also responsible for arranging the logistics for the implementation of project activities in the state
  • Ensure payment of participants at workshops etc and ensuring complete documentation is maintained
  • Maintain appropriate filling systems for payment vouchers, receipts, bank statements etc and ensure that adequate (correct and complete) supporting documents are attached as required
  • Maintain a record of contacts details (address and phone numbers) of vendors and the various malaria stakeholders (Government, NGOs, private sector, donor etc)
  • Maintain an accurate and complete procurement and other relevant files for field office
  • Ensure accurate record keeping of all books of accounts including maintenance of the checking account, equipment and supply registers and all accounting records consistent with generally accepted accounting principles
  • Maintain inventory register for fixed assets and office supplies/consumables for the project and regular updates as required
  • Any other duties as may be assigned by the appropriate officer.

Apply Before: 23rd August, 2016.

How to Apply: Interested and qualified candidates should send their comprehensive Curriculum Vitae and cover letter in ONLY one attachment (MSWord document) explaining suitability for the job; to: [email protected] Please indicate the title of post and state applied for in the subject line of the email.

Note:

  • Only shortlisted applicants will be contacted.
  • Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional referees.
  • Candidates must provide functional e-mail addresses and telephone numbers of the referees

 



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