Team Assistant Job in a Manufacturing Company

Stresert Services Limited – Our client, a manufacturing organization and requires for immediate employment into the vacant position below:

Job Title: Team Assistant (Communications and Account Unit)

Job Location: Lagos

Slot: 2

Educational Qualification: Graduate in any discipline. A communications or financial background is also an advantage.

Years of Experience: Specific Work experience: 4 – 5 years’ experience in support capacity in a very busy environment. He/she mush have experience managing senior executives as well as office administration and co-ordination. He/She must demonstrate vendor management experience.

Other Requirements:

  • Communication: Must be able to communicate effectively, both orally and in writing.
  • Project Management: Able to organise and plan complex initiatives and strong organizational capability.
  • Project Management: Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
  • Computer skills: Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
  • Mobility: Must be able to travel to operational site.
  • Time Management: Must have the skills to carry out tasks efficiently and effectively by prioritizing tasks.
  • Customer Services: Exemplary customer service skills including the ability to identify needs provide prompt response, and exhibit patience, respect and professionalism in all interactions.
  • Financial and Analytical skills: Must have the ability to interpret and present data and track departmental spend.

Technical / Functional Skills:

  • Excellent written and oral communication skills;
  • Ability to prioritize with excellent time management skills;
  • Strong attention to details;
  • Able to manage confidential information.
  • Excellent organizational skills;
  • Strong computer Skills especially Excel, word, powerpoint and email applications;
  • Experience with vendor management;

Leadership and managerial Abilities:

  • Highly organised and methodical;
  • Meticulous planning and attention to detail;  
  • Project Management;
  • Personal and Professional Integrity;
  • Persuasive;
  • Good Negotiation skills
  • Innovativeness;
  • Results oriented;
  • Pro-active decision making;
  • Experience of tracking budgets;

Job Summary

  • The Communications & Account Team Assistant provides support to the respective Units by performing a wide variety of responsible, complex, administrative, secretarial, analytical and research duties for the Communications & Account team.
  • He/she will also support the Communications Director by effectively and confidentially managing her schedule.
  • The role holder will work closely with other colleagues from multiple departments/functions to ensure cross-organisational coherence and effectiveness.
  • This role requires leadership qualities such as accountability, adaptability, flexibility and dependability. Much of the work is support driven, and requires a high sense of urgency, independence, initiative and self-discipline.

Main Activities/ Responsibilities

  • Perform daily Media scanning and cutting to prepare an Executive Media Summary for Management (all news mentions of the organization in Nigeria as well as industry news).
  • Perform daily support to the Account Unit with requisitions from different department for vendor payment etc.
  • Preparation of departmental correspondence documents such as briefing papers, reports and presentations.
  • Process all incoming and out-going mails, file and retrieve corporate documents and reports as well as handling enquiries and requests as appropriate.
  • Organising and attending meetings and taking minutes of meetings for circulation.
  • Ensure department housekeeping and maintenance including ordering stationery and office equipment.
  • Support event branding and coordination (transport corporate branding materials to event location, set up and dismantle).
  • Execute administrative duties, service errands and logistic tasks for the department.
  • Arrange travel, visas and accommodation for the team.
  • Tracking departmental spend against budget by performing a monthly reconciliation with Finance department.
  • Liaising with clients, suppliers and vendors on behalf of the  Communication Function;
  • Ensuring supplier registration documentations  and invoices are received  timely and efficiently
  • Supplied items are correctly received and documented
  • Ensure a seamless and efficient processing of payments;
  • Process all supplier and prompt payments for the department
  • Follow- up with purchasing department to ensure the PO process is speedily executed
  • Follow-up with Finance department to ensure payments have been made to suppliers
  • Keep store count of corporate, gift and promotional items and make reports on usage and reorder levels.
  • This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required.

Apply Before: 14th June, 2016.

How to Apply: Interested and qualified candidates should send their application letter and CV’s to: [email protected] using ‘Account Team Assistant’ (Accounting background) or ‘Communications Team Assistant’ (Communications/Media or other background) as subject of mail.

Note

  • Candidates who meet the qualifications listed above will be contacted for interviews.
  • Candidates who do not meet the above criteria need not apply.
  • Only applications with either of the subject positions will be opened. Please be guided.

 



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